As per the policy if the procurement value is more the INR 300,000 the quotes should collect through email "ebidjpal@ifmr.ac.in" by admin team. Therefore, a request for quote (RFQ) detailing the specifications, along with the quantity and bid closing dates needs to be issued to at least three vendors. All the details of the bids should be captured in a comparative matrix with the selected vendor highlighted and reasons stated. This needs to be approved as per the authorization matrix before the procurement can be finalized.
Hence, please share the updated template (one example template attached herewith) through email to srinivasa.rao@ifmr.ac.in copying Ruben.menon@ifmr.ac.in & b.ayyappa@ifmr.ac.in along with vendor contact details, from whom the project intends to collect the quotes. Admin team will share an email from ebidjpal email id to respective vendor for submission of quotes iniline to REQ. Need to provide minimum 5 working days time to vendors for submission of quotes.
On receipt of the quotes, will update the purchase order request form further process will continue
RFQ template to collect the quotes from vendors.docx
Please refer to the comparative Matrix Template to record on how vendors were evaluated and shortlisted